Key Responsibilities:

Reception & Administrative Support

• Answer and direct incoming phone calls to appropriate office personnel in a professional and courteous manner.
• Provide general administrative and clerical support to office staff and field operations.
• Maintain organized filing systems and accurate records.
• Daily pickup of lunch from local deli for all employees

Scheduling & Coordination

• Coordinate daily and long-term scheduling for:
• SCC truck drivers
• Hired truck drivers
• Hired sweeper services
• Coordinate scheduling with Project Superintendents and Resident Engineers.
• Disseminate scheduling updates and project information to field personnel promptly and accurately.

Materials & Project Support

• Coordinate daily material ordering and assist with long-term material projections for ongoing projects.
• Prepare and submit material notices to Engineers and NJDOT as required.
• Schedule and coordinate consulting testing firms for air void testing on NJDOT projects.

Permits & Compliance

• Complete and distribute daily permits for moving equipment to applicable SCC trailer and jobsite locations.
• Ensure all required permits and documentation are processed accurately and on time.

Payroll & Documentation

• Receive, track, and distribute certified payroll documentation from hired trucking companies to Engineers and Owners.
• Maintain accurate records and ensure timely dissemination of required documents.

Driver File Management

• Maintain and update CDL driver qualification files, including:
• Annual paperwork and renewals
• New driver onboarding documentation
• Drug testing coordination and scheduling
• Track and maintain files for non-CDL drivers requiring medical cards and related documentation.

Vehicle Inspection & Testing Coordination

• Schedule and track annual truck inspections and emission testing.
• Coordinate with inspection vendors to ensure all trucks remain compliant with state and company requirements.