Position title

Operations Admin

Description

Our client, a leading environmental services company in the construction industry, is looking for a Project Support & Administrative coordinator to join their team! This is a permanent position that offers growth opportunities and great benefits.

Hours: Monday - Friday 8:30am to 5:00pm

We are seeking an organized and detail-oriented Project Support & Administrative Coordinator to support our Project Managers and assist with day-to-day office operations. This role is ideal for someone with experience in the construction, service, industrial, or field service industries who enjoys working in a fast-paced environment and has strong administrative and basic technical troubleshooting skills.

The successful candidate will help track employee hours, manage project documentation, support payroll-related processes, maintain databases, and provide light IT support when needed.

Responsibilities

Responsibilities

Provide administrative support to Project Managers and office staff.
Track employee hours and assist with payroll-related reporting and documentation.
Scan, organize, and maintain job tickets and project records.
Enter and update information in company databases and software systems.
Work with PDF editing programs and other office applications.
Assist with customer and project documentation management.
Troubleshoot basic IT issues such as:
Printer connectivity and setup & email troubleshooting, etc. as needed
Assist with general office administration and special projects as assigned.
Communicate with field employees and office personnel to ensure accurate project documentation.

Qualifications

Qualifications

Previous experience in an administrative, project support, office coordinator, or similar role.
Experience in the construction, industrial, service, or related industries preferred.
Familiarity with payroll processes, time tracking, or job costing is a plus.
Strong computer skills, including Microsoft Office and PDF software.
Comfortable learning and working within multiple software systems and databases.
Basic IT troubleshooting experience preferred.
Excellent organizational skills and attention to detail.
Strong communication and problem-solving abilities.
Ability to manage multiple tasks and deadlines simultaneously.

Hiring organization